After you submit your biometrics for a Canadian study permit, the next step is to wait for a decision on your application.
If approved, you'll receive a passport request letter from Immigration, Refugees, and Citizenship Canada (IRCC). Follow the instructions in the letter to submit your passport to the Visa Application Centre (VAC) mentioned in the letter.
Timely and accurate responses to passport requests are crucial to:
Biometrics in Canadian immigration is the collection of physical characteristics to verify the identity of individuals entering the country. Biometrics helps confirm the identity of travelers, prevents identity fraud, and ensures national security.
Types of biometric data collected: fingerprints, photographs.
Foreign nationals applying for a study permit in Canada are required to provide biometrics. This enhances security measures and helps establish their identity, preventing identity fraud and cross-referencing applicants with criminal or immigration violation records.
Legal requirements and international agreements supporting biometric data collection include:
Timeline from biometrics to passport request:
Factors such as application volume, incomplete applications or missing documents, and visa office efficiency can influence the timeline from biometrics submission to receiving a passport request.
Biometric verification is completed before requesting the passport for the following immigration process stage. Biometric information is gathered to confirm identity and perform security checks. The passport is then required to link this information to the travel document, and the applicant's identity must be verified before issuing the study permit.
Passport and biometric data usage in the study permit process:
This section outlines the steps for submitting your passport for a Canada Study Permit, from notification to travel preparation.
Steps to review the passport request notification:
Adhering to the deadline specified in the passport request notification is crucial in the study permit process. Late submission could lead to processing delays or even the expiration of your application approval.
Typical documents required with the passport:
When preparing your passport, ensure it's valid for at least six months beyond your departure date. Renew it if necessary, considering that renewals can take several weeks. Check for enough blank pages for visa stamps and endorsements, and follow the specific instructions in your passport request notification.
Options for submitting the passport include:
Protect your passport from water damage using a protective sleeve or plastic bag. Use a sturdy envelope and a reliable courier or postal service with tracked and insured shipping options. Keep records of tracking numbers and receipts, and consider a delivery method that requires a signature for added security.
Use the courier or postal service's tracking service to track your passport submission. You will get a tracking number on their website to monitor its journey. VACs may have their tracking system or provide updates via email or SMS.
The importance of keeping records:
After submitting your passport for a study permit or visa, expect a waiting period while the immigration authorities process your application. The processing time varies depending on the workload and your circumstances. You may not receive any updates until a decision has been made.
How to handle communications from immigration authorities:
After processing your study permit application, you will receive your passport by mail or in person. You should receive a study permit, a letter of introduction, and your passport. Check for any errors in your personal information, such as your name, date of birth, and the validity dates of the study permit.
Next steps after receiving these documents:
Preparing for travel to Canada:
When you arrive in Canada, show your letter of introduction, passport, study permit, and proof of finances to a Canadian Border Services Agency (CBSA) officer. Collect your luggage and leave the airport, secure local transportation to your accommodation, buy any necessities, and inform your school of your safe arrival.
After submitting your passport to immigration authorities, you should set realistic expectations regarding the processing time, which can vary widely based on the type of application, the specific immigration office handling your case, and the time of year.
Common outcomes after passport submission:
The processing time for a Canadian study permit is around eight weeks but may be longer due to high application volumes, incomplete applications, additional background checks, or the need for an interview.
When planning travel based on processing times:
Communication from IRCC during passport processing:
It's essential to regularly check both email and postal mail for any communication from IRCC, as missing a communication could lead to unnecessary delays or even rejection of your application.
Passport Return Options:
Common issues with passport returns can include delivery delays, passports getting lost in the mail, passports returned without the necessary visa, or incorrect information. To address these issues, use reliable service, track your delivery, and contact authorities if there is an unusual delay.
IRCC may request additional information from applicants such as financial support proof, educational or professional background documentation, travel itinerary or purpose of visit details, or personal information for security or health concerns.
Guidance on responding to requests for additional information:
Reasons a study permit might be denied after passport submission:
If your study permit is denied, you can either appeal the decision or reapply. Understand the reasons for refusal and appeal the decision if you believe it was made incorrectly. Alternatively, address the reasons for refusal and submit a new application with any missing information.
Once an applicant's study permit is processed, the Canadian visa office will return the passport in one of two ways: via mail using a pre-paid envelope provided by the applicant or collection in person at the visa office, if the service is available.
Processing times for Canadian study permits are typically set by Immigration, Refugees, and Citizenship Canada (IRCC), leaving limited options for expediting. However, depending on their circumstances, some applicants may be eligible for faster processing through the Student Direct Stream or the Global Skills Strategy.
Family members planning to accompany you to Canada while you study may be required to submit their passports for the appropriate visa application. They may apply for a visitor visa, study permit, or work permit, depending on their circumstances. Each family member must complete the necessary application forms and submit their passport for the visa or permit.