How To Respond To Passport Request After the Canadian Study Permit Biometrics

After you submit your biometrics for a Canadian study permit, the next step is to wait for a decision on your application. 

If approved, you'll receive a passport request letter from Immigration, Refugees, and Citizenship Canada (IRCC). Follow the instructions in the letter to submit your passport to the Visa Application Centre (VAC) mentioned in the letter. 

Timely and accurate responses to passport requests are crucial to:

• Avoid delays, 
• Maintain application integrity, 
• Ensure travel plans, 
• Adhere to IRCC guidelines, 
• Prevent additional requests.

What Are Biometrics?

Biometrics in Canadian immigration is the collection of physical characteristics to verify the identity of individuals entering the country. Biometrics helps confirm the identity of travelers, prevents identity fraud, and ensures national security.

Types of biometric data collected: fingerprints, photographs.

Why Biometrics Are Required for a Canadian Study Permit

Foreign nationals applying for a study permit in Canada are required to provide biometrics. This enhances security measures and helps establish their identity, preventing identity fraud and cross-referencing applicants with criminal or immigration violation records.

Legal requirements and international agreements supporting biometric data collection include:

• IRPA and regulations: Governs immigration procedures, including biometrics.
• ICAO standards: Guideline for biometric passports and travel documents.
• UN Security Council Resolutions: Call for enhanced border controls and document security, including biometrics.
• Information-sharing agreements: Facilitate data exchange with other countries for improved security and immigration procedures.

Processing Timeline from Biometrics Submission to Passport Request

Timeline from biometrics to passport request:

1. Biometrics Appointment: Submit within 30 days.
2. Biometrics Confirmation: Processed within days.
3. Application Processing: Takes weeks to months.
4. Decision Made: The passport request was sent upon approval.

Factors such as application volume, incomplete applications or missing documents, and visa office efficiency can influence the timeline from biometrics submission to receiving a passport request.

Why Authorities Request a Passport After Biometrics

Biometric verification is completed before requesting the passport for the following immigration process stage. Biometric information is gathered to confirm identity and perform security checks. The passport is then required to link this information to the travel document, and the applicant's identity must be verified before issuing the study permit.

Passport and biometric data usage in the study permit process:

• Identity Verification: Biometric data confirms passport ownership, aligning with approved study permit details.
• Permit Issuance: A passport is necessary for study permit issuance, either as a visa sticker or document.
• Record of Authorization: A passport with a visa or permit indicates authorization for entry and study in Canada.
• Travel and Entry: Passport and visa are presented at Canadian borders, where biometric data verifies the traveler's identity.
• Future Verification: Both biometric data and passports may be used for future immigration or travel processes.

Step-by-Step Guide to Respond to a Passport Request

This section outlines the steps for submitting your passport for a Canada Study Permit, from notification to travel preparation.

Review the Passport Request Notification

Steps to review the passport request notification:

• Read the entire notification carefully.
• Note specific submission instructions.
• Identify required documents.
• Choose the submission method.
• Confirm passport validity.
• Check for fees.
• Confirm mailing address or submission location.

Adhering to the deadline specified in the passport request notification is crucial in the study permit process. Late submission could lead to processing delays or even the expiration of your application approval.

Prepare Your Passport and Supporting Documents

Typical documents required with the passport:

1. Passport Request Letter: Original letter from immigration authorities.
2. Consent Forms: Signed and dated, if needed.
3. Photocopies of Previous Visas: If requested.
4. Photographs: Meeting specified requirements.
5. Application Forms: As specified in the request.
6. Payment Receipt: Proof of processing fee payment.
7. Pre-paid Return Envelope: Self-addressed, pre-paid courier envelope.

When preparing your passport, ensure it's valid for at least six months beyond your departure date. Renew it if necessary, considering that renewals can take several weeks. Check for enough blank pages for visa stamps and endorsements, and follow the specific instructions in your passport request notification. 

Submit Your Passport

Options for submitting the passport include:

• By Mail: Send via postal or courier service, a commonly used method.
• In-Person: Submit at a nearby visa application center or consular office.
• Via a Visa Application Centre (VAC): Some cases allow submission through a VAC.
• Through an Authorized Representative: If unable to submit personally, someone else may be authorized to submit on your behalf.

Protect your passport from water damage using a protective sleeve or plastic bag. Use a sturdy envelope and a reliable courier or postal service with tracked and insured shipping options. Keep records of tracking numbers and receipts, and consider a delivery method that requires a signature for added security.

Track the Submission

Use the courier or postal service's tracking service to track your passport submission. You will get a tracking number on their website to monitor its journey. VACs may have their tracking system or provide updates via email or SMS.

The importance of keeping records:

• Proof of Submission: The tracking number is crucial for proof, especially in disputes or delays.
• Monitoring Progress: Helps ensure timely arrival by tracking delivery progress.
• Security: Essential for investigating if a passport gets lost.
• Peace of Mind: Provides reassurance during the waiting period.

Wait for Processing

After submitting your passport for a study permit or visa, expect a waiting period while the immigration authorities process your application. The processing time varies depending on the workload and your circumstances. You may not receive any updates until a decision has been made. 

How to handle communications from immigration authorities:

• Respond Promptly: Reply quickly to avoid delays.
• Follow Instructions Carefully: Read and follow instructions precisely.
• Keep Records: Maintain records of all communications.
• Stay Informed: Regularly check email and application portal.
• Seek Clarification: Ask for clarification if needed.

Receive Your Passport and Study Permit

After processing your study permit application, you will receive your passport by mail or in person. You should receive a study permit, a letter of introduction, and your passport. Check for any errors in your personal information, such as your name, date of birth, and the validity dates of the study permit.

Next steps after receiving these documents:

• Check personal information and stay conditions.
• Know the expiry date, work eligibility, and restrictions.
• Arrive in Canada before the program start date.
• Confirm living arrangements.
• Register for classes.

Prepare for Travel

Preparing for travel to Canada:

• Bring a passport with a study permit, acceptance letter, proof of financial support, and immigration documents.
• Keep a copy of flight and accommodation details.
• List embassy and consulate numbers.
• Have some Canadian dollars for immediate expenses.
• Pack suitable clothes for Canada's climate.
• Bring the necessary electronics and chargers.
• Carry original or certified academic documents.

When you arrive in Canada, show your letter of introduction, passport, study permit, and proof of finances to a Canadian Border Services Agency (CBSA) officer. Collect your luggage and leave the airport, secure local transportation to your accommodation, buy any necessities, and inform your school of your safe arrival. 

What to Expect After Submitting Your Passport

After submitting your passport to immigration authorities, you should set realistic expectations regarding the processing time, which can vary widely based on the type of application, the specific immigration office handling your case, and the time of year.

Common outcomes after passport submission:

• In the best-case scenario, receiving the passport back with a visa.
• Further documentation may be needed.
• Some cases may require an interview.
• The application may undergo additional screening.

Processing Time

The processing time for a Canadian study permit is around eight weeks but may be longer due to high application volumes, incomplete applications, additional background checks, or the need for an interview.

When planning travel based on processing times:

• Check official sources.
• Apply early.
• Consider peak seasons.
• Be flexible with travel plans.
• Track application status online.

Communication from IRCC

Communication from IRCC during passport processing:

• Email Notifications: IRCC typically sends email updates to inform applicants of any changes to their application status or to request additional information.
• Online Account Messages: Applicants who applied online can receive messages directly through their IRCC secure account regarding the status of their application.
• Postal Mail: For those who applied through paper applications, IRCC may send necessary correspondence and the passport with visa (if approved) via postal mail.
• Web Form: Applicants are encouraged to use the IRCC Web form to communicate with IRCC regarding their application and better track correspondence.

It's essential to regularly check both email and postal mail for any communication from IRCC, as missing a communication could lead to unnecessary delays or even rejection of your application.

Return of Passport

Passport Return Options:

1. Mail Return: Passports are typically sent back to applicants via mail. 
2. Courier Services: Some immigration services offer courier options for document return, including passports.
3. Pick-Up in Person: Depending on the service and location, applicants can collect their passport in person from the visa application center or consulate.
4. Tracking Service: Mail or courier services usually include tracking, allowing applicants to monitor the delivery status of their passport.

Common issues with passport returns can include delivery delays, passports getting lost in the mail, passports returned without the necessary visa, or incorrect information. To address these issues, use reliable service, track your delivery, and contact authorities if there is an unusual delay.

Requests for Additional Information

IRCC may request additional information from applicants such as financial support proof, educational or professional background documentation, travel itinerary or purpose of visit details, or personal information for security or health concerns.

Guidance on responding to requests for additional information:

• Reply quickly to avoid delays.
• Read the request thoroughly and follow instructions precisely.
• Ensure the accuracy and completeness of the information provided.
• Arrange documents neatly and label them as instructed.
• Submit information through recommended channels.
• Verify that the authority received your response.
• Contact the authority if you need clarification on the request.

What Happens if My Study Permit is Denied After Submitting My Passport?

Reasons a study permit might be denied after passport submission:

• Insufficient funds to support themselves in Canada
• Lack of ties to their home country, suggesting they might not leave Canada after their studies
• Unconvincing study plan or educational path
• Inadmissibility due to security, health, or criminal reasons
• Documentation discrepancies or incomplete application
• Failure to meet eligibility requirements of the educational institution or program

If your study permit is denied, you can either appeal the decision or reapply. Understand the reasons for refusal and appeal the decision if you believe it was made incorrectly. Alternatively, address the reasons for refusal and submit a new application with any missing information.

Key Takeaways

• Canadian immigration authorities typically request a passport when an applicant's study permit (visa) application has been approved.
• While a passport request is a positive sign, it is not a guarantee of approval. The permit can be denied if the passport is fake or the applicant has provided false travel details.
• After the application fee, including the biometrics fee, is paid, the applicant will receive a letter instructing them to provide fingerprints and a photo. This step is mandatory and must be completed before the application is processed.
• Before applying, it is crucial to read the application guide thoroughly. Application fees are not refundable, so applicants must ensure they qualify before proceeding.
• Check for communication from IRCC regularly and respond as needed to avoid delays. If your study permit is denied after your passport submission, consider appealing the decision or reapplying with corrected or additional information.

Frequently Asked Questions

How will My Passport be Returned After Processing the Study Permit?

Once an applicant's study permit is processed, the Canadian visa office will return the passport in one of two ways: via mail using a pre-paid envelope provided by the applicant or collection in person at the visa office, if the service is available. 

Is There a Way to Expedite the Processing of My Passport for a Canadian Study Permit?

Processing times for Canadian study permits are typically set by Immigration, Refugees, and Citizenship Canada (IRCC), leaving limited options for expediting. However, depending on their circumstances, some applicants may be eligible for faster processing through the Student Direct Stream or the Global Skills Strategy.

Are Family Members also Required to Submit Their Passports if They Accompany Me?

Family members planning to accompany you to Canada while you study may be required to submit their passports for the appropriate visa application. They may apply for a visitor visa, study permit, or work permit, depending on their circumstances. Each family member must complete the necessary application forms and submit their passport for the visa or permit.